Procedure

Creating a simple price

If units are not configured, click on the Currency settings button to call up the configuration interface and configure currency units.

 

To create a price,

1. From the Pricings list, click on the Create a new simple pricing button:
   

→ You will access the Pricing creation interface comprising Pricing and Cost per page sections.

Configuring the Pricing

Pricing section

1. Fill-in the following fields:

• Name: Assign a name to the newly created price. The name will only be displayed in the administration interfaces and should describe the price as accurately as possible. For example: "Multifunction [Brand]", "Contract [Vendor name] 2016", "A4 monochrome on MFP".

Typically, for prices used to assess costs, the name of the "cost per page" contract linking the organisation to the vendor is the one assigned to the price. This is because the "cost per page" contract is the one that precisely sets out true print costs covering all of the costs linked to the devices (equipment, maintenance and consumables).

• Description: Complete the name of your price with any information used to better define it. This information is only displayed by the administration interfaces.

If the name of the price is the same as the "cost per page" contract, then use the Description to provide information detailing the contract like the name of your contact, their contact information, the start and end date, etc.

Cost per page section

The cost per page for printing may vary depending on the format of the paper or how it is printed (monochrome or colour). Detail these costs by filling-in the Price table:

State the cost per page for a monochrome print out in A4 format,

1. Tick the A3 box to allow this print format and specify the cost per page for a monochrome print out,

2. Tick the Colour box to allow colour printing and specify the cost per page for a colour A4 and A3 print out, if the format is enabled:
   
   

    

3. Click on the Create button to confirm pricing configuration

- A page is considered to be a colour print out as soon as a coloured character or graphic component is detected,
The document cost corresponds to the sum of the costs of each page taken individually,
- A duplex document is priced per printed side and not per physical sheet,
- In Watchdoc 'A4' is defined as every page with a surface area of 1.5 times an A4 or less, i.e. approx. 935 cm2 (A4, A5, A6, Letter, Executive,
- In Watchdoc 'A3' is defined as every page with a surface area of 1.5 times an A4, i.e. approx. 935 cm2 (A2, A1, Legal, Ledger, ...). This value is sometimes called "A3+" or "large size" in some contracts.

Applying a price to a print queue

1. access the queues list from Main Menu > Production section> Printing queues, locations, queue groups & pools;

2. in the Printing queues list, click on the printing queue to which you want to apply the price;

3. in the printing queue management interface, click on the Pricing tab;

    

→ the prices already applied are displayed in the Cost per page or Price calculation sections.

 

4. click on Available pricings and select the pricing to be applied, either in the Cost per page or in th Price calculation section, depending on the cost policy you wish to apply: