WEScan - Configure a Folder destination (ScanToFolder)

Access the configuration interface

  1. Access the Watchdoc administration interface as an administrator.

  2. From the Main Menu > Configuration section, click on Web, WES & Scan destinations section:



 

  1. In the Web, WES & Scan destinations interface, in the Scan destinations section, the configured destinations are displayed. For each destination in the Scan destinations list, there are several tools:

    • button allows to edit settings of a destination in order to modify them.

    • button Duplicate allows to create an other scan destination from a existing;

    • button allows to delete a scan destination (upon confirmation).

 

  1. You can customize the "Mail-default" destination. You can also create a new destination by clicking on Create a new destination button:

Configure Folder destinations

  1. In the Scan destinations section, click on button;

  2. In the Scan Destination creation interface, fill the following settings.

  • Settings section:

    • Label: indicate in this field the label of the destination.

    • Destination type: "Scan to Folder" is selected by default

    • Global: tick the box if the server belongs to a domain and the destination, configured on the Master server, is to be replicated on the Slave servers.

  • Folder section:

    • Target folder: indicate in this field the path and the name of the folder in which is to be registered the scanned document attached to the e-mail.

    • Can be edited by user in the WES interface: tick this box to allow the user to modify the setting from the device panel (WES).

    • Create folder if it doesn't exists: tick this box to allow the system to create automatically the folder;

    • Sub folder: indicate in this field the name of the path-folder in which is to be registered the scanned document attached to the e-mail.

    • Can be edited by user in the WES interface: tick this box to allow the user to modify the setting from the device panel (WES).

    • Create sub folder if it doesn't exists: tick this box to allow the system to create automatically the sub-folder;

    • File name: enter in the field the name given to the scanned document;

    • Maximum files size (Mo): indicate the size the scanned documents can not exceed (below this size, an e-mail informs the user that the document exceed the allowed size and therefore cannot be sent).

For each of the fields of the form, you can enter fixed values and/or the following variables (called "keywords"):

$USERNAME, $USER_NAME or $USER: full name of the user;

$ACCOUNT: the user's account;

$HOME: personal folder of the user as defined in the attribute "Home folder" of the directory (AD) (check the presence of this attribute in the AD);

$DATE: date (in short format) of the scan;

$LONGDATE: date (in long format) of the scan;

$QUEUEID: identifier of the print queue from which the scan was done .

You can combine fixed values and variables to design explicit custom messages. For example, in the "Subject of the e-mail" field: "$USER, here is your document scanned from $QUEUEID of the $DATE", which would translate in the subject of the e-mail as "John Smith, here is your document scanned from PrintOrion of the 04/11/2020".

 

  • Restrict this destination: section. Tick this box so that the destination can only be used by certain users or groups of users:

    • Mode : select whether this destination can be used by all users (default) or tick All users below will not be able to use this destination to restrict. The precise:

      • one or several Groups in the list: these users groups will not be authorised to use this destination.

      • one or several Users in the list: these users will not be authorised to use this destination.

       

  1. Click on the button to create the destination.

  2. Once the destination configured, activate the WEScan feature in the WES profile.