Configure ScanToUrl

Principle

When the attached scanned file is too large, it may be blocked by the mail server and not be delivered to the recipient. To avoid such a situation, it's possible to configure the ScanToUrl feature. 

 

This feature (added in april 2022) allows WEScan to register the scanned file in a server folder when it's larger than a predefined size (previously configured) and to send the recipient a download link instead. This feature is activated by default as soon as the Maximum file size configured in the Scan profile is is exceeded.

 

Acces the configuration interface

  1. Access the Watchdoc administration interface as an administrator

  2. From the Main Menu > Configuration, click on Advanced configuration section:

  1. In the Advanced configuration, click on System Configuration entry:

Configure the Scan To URL feature

In the System configuration interface, go to ScanToUrl section and configure the feature:

  • Proxy adress: enter in this field the adress of the proxy if there is one; if the field remains empty, the files will be stored in the Watchdoc server by default;

  • Proxy route path: precise in this field the route path of the proxy if there is one;

  • Link validity: indicate in this field the time (1 hour min.) the scanned file will be available and the link will remain valid. After this time, the scanned file will be deleted automatically.

Configure the Scan to Url specific notification e-mail

  1. From the Main Menu, section Configuration, click on Web, WES & Scan Destinations;

  2. In the Scan destinations section, edit the E-mail and/or My-Email on which you want to activate the Scan to URL feature.

  3. In the scan destination, E-Mail section, specify the Maximum files size (iin Mo).

  4. Complete the settin body message by writing the message (sent to the user) that is sent with the scan document.
    Use the key words ($DATE, $USERNAME, $QUEUEID et $ACCOUNT) to customize the mail, if necessary:

รจ As soon as a document exceeds the specified size limit, the email includes a URL link to download the scanned document.