WEScan - Configure KCM® post-scan processor

Presentation

Kyocera Capture Manager® is a Kyocera® designed and supported feature that allows you to apply a variety of processes to documents printed or scanned from a Kyocera device.

 

WEScan integrates the KCM® tool into its scanned document processing process using the "Post-Scan Processing" function.

 

For example, once a document has been scanned by WEScan, it is subjected to OCR processing by KCM®, then retrieved by WEScan, which sends it by email to a recipient.

 

The documents scanned by WEScan are stored in a hotfolder while KCM® processes them.

The post-scan processing configuration consists of indicating :

  • the location of the hotfolder to which WEScan should send the scanned documents, monitored by KCM® ;

  • the location of the folder to which KCM® sends the documents once its OCR processing has been applied and from which WEScan retrieves the documents to continue its processing.

KCM's splitting function is not compatible with WEScan's post-scan processing. WEScan expects the same entity in input as in output.
For example, a 100-page document presented as Document_A in input and split into two 50-page documents, Document_A1 and Document_A2, by KCM, cannot be processed by WEScan.

Procedure

Access the interface

  1. Access the Watchdoc administration interface as an administrator;

  2. from the Main Menu > Configuration section, click on Web, WES & Scan Destination:

     

  1. In the Web interface, WES & Scan Destinations, in the Scan Destinations section are the post-scan treatments created.

  2. Click on the Create a new post processor button:

Configure the processor

  1. In the Create a scan post processor, complete the fields :

    • Properties section

      • Identifier: enter the treatment identifier (internal K identifier displayed in administration web interface).

      • Name: enter an explicit name for the post-scan processor.

     

    • Paths section

      • Input folder: Enter here the path to the post processor input folder (the subfolders of each command will be added to make the global path)

      • Output folder: Enter the path to the post processor output folder here

      • Error path: Enter the path to the post procesor error folder.

      • Setting label: enter the name under which the process is presented in the WEScan interface (for example: "Multiformat OCR" for a process that generates OCR files in MSWord, MSExcel and PDF, for example)

    • Commands: Set the process(es) to be applied to the files stored in the input folder;

    • Result's type: In the list, select the type of documents to be processed;

    • OCR Language: In the list, select the language in which the OCR will be performed;

    • Label: enter here the label under which the processing is presented in the WEScan interface (e.g. "OCR to PDF", "OCR to Word", etc.).

    • Sub folder path: enter the name of a sub-folder in which the files will be saved once they have been processed.

  2. Click on Create to save the post-scan processor.

Apply the post-scan processor

Once you have created the treatment, apply it to the WES profile:

  1. in the Web interface, Web, WES & Scan destinations, click on the WES to which you want to apply the processor;

  2. in the WES Profile configuration interface, in the Scan section, activate the Scan Profiles to which you want to apply the processor;

  3. From the list, select the Post processing you want to apply, then configure the destination;

  4. Click Saveto validate the scan profile.