Unitary procedure

Access the WatchdocGPDRComplier tool

To access the WatchdocGPDRComplier:

1. go on the -Watchdoc server as an administrator;

2. with a explorer, go to C:/ProgramFiles/Doxenxe/Watchdoc;

3. launch the WatchdocGPDRComplier.exe tool;
   
   
   

Process

To proceed to the user's data anonymization:

1. from the Watchdoc GDPR Complier interface, Connection Info section, Password field, enter the administration password;

2. click the Connect button;
   
   
   
   

3. After checking, when the Starting cursor is green, in the Data section, User field, enter the name of the user whose data you want to erase;

4. check the boxes corresponding to the data to be deleted (printjobs, cards, incidents, virtual purse and transactions);

5. click on the Fetch button;
   
   
   

    

6. in the box where the found data are displayed, confirm your choice or cancel it:
   
   

    

7. at the end, a message is displayed:
   
   

    

8. Henceforth, it is not possible to link the user account and its data.

Mass processing procedure

Principle

If the anonymizsation operation concerns a large number of users, the procedure can be carried out in a command line tool. 

It therefore requires the prior export, from the Watchdoc^® directory, of the users concerned by the operation. This export is saved in a text file ( .csv or .txt format, for example) and stored in a space accessible from the tool in comman lines.

This file contains users accounts (logins) or, in a multidomain architecture, users domains and logins (DOMAIN\login):

Procedure

To apply the mass process:

1. launch a command prompt to access the following folder : c:\program files\doxense\watchdoc\

2. then enter the following command that calls the file in which are registered users accounts and enter

watchdocgdprcomplier.exe /nogui /file="c:\test.txt"

3. enter then the arguments that allows to complete the command:

   • /server=xxx: name of the server name on which the operation must be carried out (defaultvalue =localhost);

   • /password=xxx: password of the administrator allowed to carry out the operation (default value = changeme);

   • /document=true (or "y") to anonymize documents linked to the users accounts (default value=true);

   • /document=true (or "y") to anonymize documents linked to the users accounts (default value =true) ;

   • /cards=true (or "y") to anonymize cards linked to the users accounts (default value =true);

   • incidents=true (or "y") to anonymize incidents linked to the users accounts (default value =true);

   • pmvs=true (or "y") to anonymize quotas linked to the users accounts (default value =false);

   • transactions=true (or "y") to anonymize transactions linked to the users accounts (default value =false);

4. Once the command sent, the result is displayed in a list containing the users and the items treated by the process:
   
   

5. Henceforth, it is not possible to link the user account and its data.