Scan

 

Scanning a paper document involves creating digital data from a physical medium. When you create a scan from a document, you digitize it. This functionality in Watchdoc is called WEScan, and you can access the detailed page by clicking here. Alternatively, you can follow the tutorial below.

 

* Please contact your company's IT department to verify compatibility.

Video tutorial

Select a scanning profile

In the profile area, a profile is selected by default, and its parameter details are displayed.

The central area shows the settings corresponding to the profile.
To choose another profile, click on the button to access the list of profiles (with the possibility to modify the settings).

Choose the destination

In the destinations area, a destination is selected by default: details of its parameters are displayed.

 

Click on the "other destinations" button to access the list of other available destinations.

 

In the "Edit destination "Destination_name"" box, modify the desired parameters (file name, message body, email subject, recipients, copied emails, path to folder, etc.), then click "Edit".

 

The new settings will be displayed in the "Destination" box.

• To folder: scans and sends the scan to a predefined folder in the workspace accessible to the user (shared folder or other)

• Home: sends to a folder in the user's personal workspace

• Scan to me: sends the scan to the email address set up for the user account

• Email: send to the email address defined in the settings
  
  
  
  

Scan

Once the profile and destination have been chosen (and adapted to your needs, if necessary), click on the "Scan" button to start the operation.

 

Sending large files*.

When an attached file is too large, the mail server may block it and not deliver it to the recipient. To avoid this situation, the ScanToUrl function has been added to the WEScan tool.

 

This function allows WEScan to save the scanned file in a folder on the Watchdoc® server if it exceeds a predefined size (configured beforehand) and to send the recipient a download link instead. This function is activated by default as soon as the maximum file size (configured in the destination profile) is exceeded.

 

*Check that this function is set up for you.